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Job Title:  Board & Committees Affairs Specialist

Job Published On:  Jun 2, 2024
Job Location: 

SA

Job Role Description: 

GENERAL INFORMATION                                                                                                    

Job Title: Board & Committees Affairs Specialist  

Grade: P3

Function: Corporate Affairs

Department: Corporate Affairs

Section: Board & Committees Affairs

REPORTING AND INTERACTION LINES

Reports to:

  • Board & Committees Affairs Section Manager

Supervises: 

  • N/A

JOB DESCRIPTION

ROLE PURPOSE

The role holder is responsible to provide administrative support to the Chairman and the Board of Directors., preparing all Board agendas and materials necessary for in-person Board meetings, while safeguarding the confidential nature of the discussions and information shared in the meetings; and filing any necessary information with the corresponding corporate entities. 

ROLES & RESPONSIBILITIES

Operational

  1. Oversee the meeting(s) timelines, prepare and distribute meeting notification, correspondence, plan, and materials, as well as subsequent updates or changes.
  2. Ensure proper creation of presentations, reports for the Chair, and other materials for the board members.
  3. Collects / consolidates input from various stakeholders across SGS and prepares and presents ad-hoc and periodic reports, as requested by the management.
  4. Translate, when and as necessary, in the other working language, the synthesis and reports drafted.
  5. Draft policies, procedure and programs for Board meetings and ensure getting alignment and approval by the management.
  6. Participate in preparatory meeting with other departments for organizing high-level seminars, conferences, meetings and other events.
  7. Follow up and track on any annual conflict of interest disclosure and create report for Board of Directors and Governance review.
  8. Regularly reviews and updates important corporate documents such as Procedures Committee Reports, Annual Meeting drafts etc.
  9. Conduct post meeting evaluation, including data analysis and report generation of the managements review.
  10. Proposes improvements and updates of the meetings procedure to ensure that they are efficient, effective and in compliance with regulatory requirements.
  11. Communicate regularly with Board Members and other internal stakeholders across SGS to resolve any relevant inquiries and, if needed, escalate outstanding issues to the line manager.
  12. Support and Handle board budget to ensure the Board travel expenses have been transferred on the required due date.
  13. ensure all the travel arrangements and other logistics activities requirements by the Chairman and Board Members by tracking and following up with them for the hall journey to ensure there attending hassle free.
  14. Monitor board budget sheets/documents and ensure data accuracy.

JOB REQUIREMENTS

QUALIFICATIONS

Minimum Education Required

  • Minimum of a Bachelor's degree in a relevant field is required (i.e. Business Administration, Economics, Engineering)

Professional Certifications Required

  • Not Required

EXPERIENCE

Years of experience

  • Minimum of 4 - 6 years of relevant experience.

LANGUAGES

Language

Proficiency Level

Beginner

Intermediate

Advanced

English

 

x

 

GENERAL INFORMATION                                                                                                    

Job Title: Board & Committees Affairs Specialist  

Grade: P3

Function: Corporate Affairs

Department: Corporate Affairs

Section: Board & Committees Affairs

REPORTING AND INTERACTION LINES

Reports to:

  • Board & Committees Affairs Section Manager

Supervises: 

  • N/A

JOB DESCRIPTION

ROLE PURPOSE

The role holder is responsible to provide administrative support to the Chairman and the Board of Directors., preparing all Board agendas and materials necessary for in-person Board meetings, while safeguarding the confidential nature of the discussions and information shared in the meetings; and filing any necessary information with the corresponding corporate entities. 

ROLES & RESPONSIBILITIES

Operational

  1. Oversee the meeting(s) timelines, prepare and distribute meeting notification, correspondence, plan, and materials, as well as subsequent updates or changes.
  2. Ensure proper creation of presentations, reports for the Chair, and other materials for the board members.
  3. Collects / consolidates input from various stakeholders across SGS and prepares and presents ad-hoc and periodic reports, as requested by the management.
  4. Translate, when and as necessary, in the other working language, the synthesis and reports drafted.
  5. Draft policies, procedure and programs for Board meetings and ensure getting alignment and approval by the management.
  6. Participate in preparatory meeting with other departments for organizing high-level seminars, conferences, meetings and other events.
  7. Follow up and track on any annual conflict of interest disclosure and create report for Board of Directors and Governance review.
  8. Regularly reviews and updates important corporate documents such as Procedures Committee Reports, Annual Meeting drafts etc.
  9. Conduct post meeting evaluation, including data analysis and report generation of the managements review.
  10. Proposes improvements and updates of the meetings procedure to ensure that they are efficient, effective and in compliance with regulatory requirements.
  11. Communicate regularly with Board Members and other internal stakeholders across SGS to resolve any relevant inquiries and, if needed, escalate outstanding issues to the line manager.
  12. Support and Handle board budget to ensure the Board travel expenses have been transferred on the required due date.
  13. ensure all the travel arrangements and other logistics activities requirements by the Chairman and Board Members by tracking and following up with them for the hall journey to ensure there attending hassle free.
  14. Monitor board budget sheets/documents and ensure data accuracy.

JOB REQUIREMENTS

QUALIFICATIONS

Minimum Education Required

  • Minimum of a Bachelor's degree in a relevant field is required (i.e. Business Administration, Economics, Engineering)

Professional Certifications Required

  • Not Required

EXPERIENCE

Years of experience

  • Minimum of 4 - 6 years of relevant experience.

LANGUAGES

Language

Proficiency Level

Beginner

Intermediate

Advanced

English

 

x

 

Custom Field 5: 
Country/Region:  SA

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